Request for Proposals for Management Information System

REQUEST FOR PROPOSALS FOR MANAGEMENT INFORMATION SYSTEM

RFP NO: 2022-FP-09 Date Issued: April 28, 2022

Proposals will be received at the offices of the Corpus Christi Regional Transportation Authority, hereinafter called the “CCRTA”, at 600 N. Staples Street, Corpus Christi, Texas 78401 or by email at [email protected] until 3:00 p.m. (CST) Thursday, June 30, 2022 for a cloud-based Management Information System. This will be a five (5) year base supply and service contract. Proposals will be valid for one hundred eighty (180) calendar days from the Board approval date. Proposals received after the deadline will not be accepted and will be returned to the Proposer unopened. The CCRTA’s estimated start date of implementation is October 3, 2022 with an estimated time of completion of eighteen (18) months from the executed contract date.

It is anticipated that any supplies under the resulting contract from this solicitation may be funded by the Federal Transit Administration (FTA) 5307 fund (Grant Number TX-2021-066) and is contingent upon funding availability; therefore, all rules and regulations related to the funding source apply.

PROPOSERS are encouraged to attend a pre-proposal conference scheduled for 3:00 p.m. (CST), Thursday, May 12, 2022 in the CCRTA’s Boardroom on the second floor of the Staples Street Center located at 602 N. Staples Street, Corpus Christi, Texas 78401. The purpose of this meeting is to provide an overview of the requirements of the project and to answer any questions proposers may have concerning this procurement. Although attendance is not mandatory, proposers are strongly encouraged to attend.

If you are unable to attend the pre-proposal conference, but would like to remotely participate via GoToMeeting, please send a request for login information to [email protected] by 12:00 p.m. (CST), Thursday, May 12, 2022.

Requests for Information/Exceptions/Approved Equals Request (Appendix J) will be due by 3:00 p.m. (CST), Thursday, May 26, 2022, with a response from the CCRTA by Thursday, June 9, 2022.

Copies of this Request for Proposals (RFP) and information may be obtained from the CCRTA website at https://www.ccrta.org/news-opportunities/business-with-us/

Further information may be obtained from Sherrié Clay, Procurement Specialist, or Christina Perez, Director of Procurement/Grants, at [email protected].

602 N. Staples, Corpus Christi, Texas 78401 | p. 361-289-2712 | f. 361-903-3578 | www.ccrta.org

RFP No. 2022-FP-09

Management Information System

The CCRTA has a Disadvantaged Business Enterprise (DBE) program; the CCRTA has determined that Zero (0%) DBE participation is required for this contract. The CCRTA encourages the Prime Contractor to offer contracting opportunities to the fullest extent possible through outreach and recruitment activities to small, minority and disadvantaged businesses. For additional information, please contact Laura Yaunk, DBE Liaison Officer, at (361) 903-3521 or [email protected].

For the purposes of this procurement, the following proposal documents are applicable:

• Request for Proposals,

• Instructions to Proposers,

• Special Instructions,

• Scope of Work,

• Management Information System,

• Standard Supply Terms and Conditions,

• Standard Service Terms and Conditions,

• Federal Supplemental Conditions (Materials and Supplies),

• Price Schedule (Appendix A),

• Proposer Compliance Questionnaire to The Scope of Work (Exhibit A),

• Certification Form (Appendix B),

• Certification and Statement of Qualifications (Appendix C),

• Disclosure of Interests Certification (Appendix D),

• Sample Form 1295 (Appendix E),

• Buy America Certificate (Appendix F),

• Certification of Restrictions on Lobbying (Appendix G),

• Accessibility Policy (Appendix H),

• References (Appendix I),

• Request for Information/Exceptions/Approved Equals Request (Appendix J), and

• Proposal Submission Checklist (Appendix K).

The following documents must be signed and returned with your proposal in order for it to be considered responsive:

For mailed proposal submissions, please submit as follows:

• Proposal – One (1) original, five (5) hard copies, and one (1) electronic version in PDF format supplied on a USB Flash Drive,

• Proposer Compliance Questionnaire to The Scope of Work (Exhibit A) - One (1) original, five (5) hard copies, and one (1) electronic version in Microsoft Excel format supplied on the same USB Flash Drive with the proposal,

• Price Schedule (Appendix A), (one (1) original in a separately sealed envelope), and

• Certification Form (Appendix B),

RFP No. 2022-FP-09

• Certification and Statement of Qualifications (Appendix C),

• Disclosure of Interest Certification (Appendix D),

• Buy America Certificate (Appendix F),

• Certification of Restrictions on Lobbying (Appendix G),

• Accessibility Policy (Appendix H), and

• References (Appendix I).

For electronic proposal submissions, please submit by email to [email protected] as follows:

• Proposal, (in one electronic pdf file),
• Proposer Compliance Questionnaire to The Scope of Work (Exhibit A), (signed and submitted in pdf format and in Microsoft Excel format in one electronic file),
• Certification Forms (Appendix B, C, D, F, G, H, and I), (signed and submitted in pdf format in one electronic file), and
• Price Schedule (Appendix A), (signed and submitted in a separate file).

All four (4) electronic files should be clearly titled and submitted together in the same email.

Note: Only one submission of your proposal is required. If submitting your proposal by mail, DO NOT submit your proposal electronically by email. If submitting your proposal electronically by email DO NOT submit it by mail.

Failure to provide this information may deem your firm to be non-responsive.

The following document must be submitted prior to award if not submitted with the Proposer’s proposal:

• Copy of Insurance

The following document is required to be submitted ONLY upon notification of recommendation for award:

• Form 1295 “Certificate of Interested Parties”

FIRMS must submit a proposal, and all documentation supporting the Proposal. The Price Schedule must be submitted in a separately, sealed envelope. Failure to provide this information may deem your proposal to be non-responsive.