Request For Proposal RFP 24-04-504 IPTC Document Imaging and Retention Project
Summary: Indianapolis Public Transportation Corporation (IPTC) is inquiring about transitioning from paper-based documents to a total digital document management plan. IndyGo maintains traditional paper-based and modern digital files but wants to integrate them into one centralized cloud-based document management system. IndyGo is seeking proposals from qualified Records and Document Management companies that will provide services to meet the requirements of our Document Imaging and Retention project. The chosen vendor's services should include a cloud-based document management system, cloud hosting, secure offsite document storage, document scanning and indexing, secure paper destruction, system reporting, and software training. To view this RFP and the Scopes of Work (SOW) online, you must first visit indygo.bonfirehub.com to register your company. Registration is free and easy. Once registered, you will see all current solicitations as well as be informed of upcoming projects.
Issue of RFP: 05/13/2024 by EOD
Pre-Proposal Meeting: May 23, 2024 @ 10:00am EST (email for a link to the virtual mtg.)
Written Questions Due: 06/03/2024 by 3:00pm EST
Answers Provided and Posted: 06/10/2024
Proposal Due Date: 06/21/2024 by 4:00pm EST (via the Bonfire portal)
Board of Director’s Meeting: 08/21/2024 @ 11:00am EST
Notice of Award: 08/22/2024 (morning after Board of Director’s meeting)