ACE® Operations and Maintenance (O&M) Contractor (RFP 25-R-24-00)

June 26, 2024
667c73534e08178b7570e955 Ace Color San Joaquin Rail Commission


NOTICE IS HEREBY GIVEN that sealed Proposals are invited by the San Joaquin Regional Rail Commission, a joint powers authority, herein referred to as SJRRC, for ACE® Operations and Maintenance (O&M) Contractor, all in strict conformance with the “Request for Proposals (RFP) for ACE® O&M Contractor, RFP No. 25-R-24-00 dated June 21, 2024 (hereinafter, including any supplements, amendment, modification, or addendums, referred to as RFP), said RFP being on file in the offices of SJRRC at 949 E. Channel Street, Stockton, California 95202.

Copies of the RFP may be obtained at the offices of SJRRC – Procurement and Contracts Department or an electronic copy can be downloaded from at no charge. SJRRC uses PlanetBids™, a fully automated web-based vendor portal and bid management system. Whether you are a new vendor with SJRRC or an existing vendor, you must register your firm in order to receive contracting notifications, to view contracting opportunities, and to obtain copy of open solicitations. Prospective contractors are solely responsible for maintaining up to date and accurate information. 

Proposals must be received on or before 2:00 P.M. Pacific on September 11, 2024. Proposals must be submitted online through the vendor portal.  Proposals must be received on or before the due date and time.  No Proposal may be withdrawn for a period of 180 days after Proposal due date.

Pre-Proposal Conference: Contractors are strongly encouraged to attend the in-person Pre-Proposal Conferences at the following location, date, and time:


SJRRC Rail Maintenance Facility (RMF)

Date: July 9, 2024

Time: 10:00 A.M. Pacific Time

Address: 1020 E. Alpine Ave., Stockton, CA 95204 

All individuals planning to attend the Pre-Proposal meeting are asked to notify SJRRC at [email protected] at least three (3) days in advance so that staff can properly plan.

The Contract to be entered into pursuant to this NOTICE INVITING PROPOSALS may be subject to a financial assistance Contract between SJRRC and the United States Department of Transportation (DOT). If this RFP is subject to Federal financial assistance, and for any reason the Federal financial assistance is withdrawn or modified in any way then and in such event SJRRC may, in its sole discretion, withdraw this NOTICE INVITING PROPOSALS and/or terminate any Contract entered into in accordance with this RFP.

The successful Contractor, and each of his/her/its subconsultants, shall be required to comply with all local, state, and federal labor laws and regulations.

All Contractor are required to read and completely familiarize themselves with the terms and conditions of the RFP, and to submit all necessary documents as required of Contractor as specified in this RFP. 

SJRRC reserves the right to postpone the opening of Proposals, accept or reject any and all Proposals and to waive any informality in any Proposal, all as SJRRC deems to be in its own best interests.

This RFP and any material submitted by a contractor in response to this RFP and opened by SJRRC are subject to public inspection under the California Public Records Act (Government Code § 6250 et seq.).  Refer to VOLUME 2 of this RFP for further details.

Dated: June 21, 2024

By: Terry Castellanos, Procurement Specialist

San Joaquin Regional Rail Commission