Industry Informational Briefing 

For the 

Wasatch Summit Program

Early Scoping and Environmental Services

Date: May 31, 2013

Time:  9:00 AM

Place:  Utah Transit Authority

            669 W 200 S

            Salt Lake City, UT  84101

The Wasatch Summit Program will focus on regional transportation connectivity and improvements in the central Wasatch Mountains within the context of a range of other significant interdependent issues and public values, using scenario modeling to evaluate cumulative and secondary impacts. These other issues include wilderness designation and other land preservation efforts, environmental/ habitat protection, municipal watershed protection, recreational and economic considerations, commercial ski area considerations, and other potential land use changes.

Utah Transit Authority, in partnership with the State of Utah, cities, counties, and Metropolitan Planning Organizations will, in the near future, advertise a Request for Proposals for Phase 1 Early Scoping professional services, with the option to extend the contract through Phase 2 environmental work.  Phases 1 and 2 are described in a document titled Proposed Approach for Project Advancement, which can be found at http://www.wasatchsummit.org/

The purpose of this industry briefing is to provide additional information on the program, draft scope of work, Program organization, tentative work schedule, funding, and to answer questions. 

The meeting will also be available via webinar. Please register for the webinar at:
https://attendee.gotowebinar.com/register/7648660630017880320
after registering, you will receive a confirmation email containing information about joining the webinar.

REQUEST FOR PROPOSALS (RFP) UT13-014GL

The Utah Transit Authority (Authority) is requesting proposals from responsive, responsible, qualified individuals or firms to provide the rights to solicit, sell and place:

COMMERCIAL ADVERTISING ON PUBLIC TRANSIT BUSES, LIGHT RAIL AND COMMUTER RAIL VEHICLES

owned, controlled, and/or operated by the Authority for a contract term of seven (7) years plus a maximum of three (3) consecutive one-year option periods. 

Complete instructions to proposers are included in the RFP documents. No oral, telephone, email, or facsimile proposals or modifications will be considered. If awarded, the contract will be awarded to the proposer whose proposal best meets the objectives and requirements of the Authority based upon the following areas of expertise and experience in descending order of importance:

1. The reasonableness of the proposed Marketing Plan. This plan should include and is not limited to an overview of strategies to leverage local and national accounts, new revenue opportunities, mobilization plan, communication plan to coordinate with the Authority’s staff, and resumes of proposed key staff members assigned to the Authority’s account detailing qualifications and relevant experience.
2. The past performance of the proposer with advertising work similar to that set forth in the RFP including, without limitation, proposer’s experience with respect to projects of similar size, scope and complexity (as verified through references provided). Consideration will also be given to proposer’s specific experience with similar transit vehicle advertising including the generation of revenue, adherence to applicable advertising policies, accurate record keeping, cooperation in problem solving, performance of key staff and project management and creativity.
3. The reasonableness of the proposed Yearly Net Revenue Share, including the Minimum Annual Guarantee, to be paid to the Authority for use of the Authority’s property as set forth in the RFP, and the competitiveness of such Yearly Net Revenue Share and Minimum Annual Guarantee compared to other proposals received.
4. The financial stability and operating history of proposer.

All proposers will be required to sign, if applicable, the following Federal certifications: Buy America Certification, Affirmative Action and Disadvantaged Business Enterprise Statement, Certification Regarding Debarment and Suspension, Certification of Restrictions on Lobbying, and Certificate Regarding Cargo Preference. The firm selected will be required to comply with all applicable Federal and State laws, regulations and certifications, and equal employment opportunity laws and regulations.

Proposals marked “Commercial Advertising on Public Transit Vehicles” should be sent with one (1) original, six (6) copies and one (1) electronic copy and be received by Gregg Larsen, Grants & Contracts Administrator, Utah Transit Authority, 669 West 200 South, Salt Lake City, Utah 84101, any time prior to the hour of 2:00 p.m. MDT on Thursday, June 13, 2013. Any proposal received thereafter will be considered non-responsive. It is the responsibility of the proposer to see that the proposal is received by the designated person at the time and place specified. The proposals received shall be opened and evaluated by a selection committee in private. The Authority reserves the right to make the selection on the basis of the original proposals without further negotiation or to request further information from proposers or to conduct oral interviews with the highest scoring firms.

Issuance of this RFP does not commit the Authority to award any contract, to pay any costs incurred in preparation of a proposal, or to procure or contract for services or supplies. The Authority reserves the right to waive any minor irregularities and/or informalities, to cancel the procurement, to reject any or all proposals submitted for sound business reasons, to re-advertise and to make contract awards in the best interest of the Authority.

Gregg Larsen                                                       UTA Grants & Contracts Administrator

DULUTH TRANSIT AUTHORITY

NOTICE TO PROPOSERS

NOTICE IS HEREBY GIVEN THAT the Duluth Transit Authority will receive  sealed proposals for a negotiated procurement of heavy duty buses at the Duluth Transit Authority, 2402 West Michigan Street; Duluth, MN 55806; until 2:00 pm, May 22, 2013. These vehicles will be used in an urban setting in Duluth, Minnesota. The DTA will be using this procurement to purchase at least four (4) and as many as eighteen (18) heavy duty buses. 

Detailed technical specifications are on file with the DTA and available from Jim Heilig at the above address or via email at jheilig@duluthtransit.com. 

Proposals shall be directed to the above address securely sealed and marked "DTA Buses 2013".

The successful proposer will be required to comply with all applicable Equal Employment Opportunity laws and regulations.  

The Duluth Transit Authority hereby notifies all proposers that it will affirmatively ensure that in regard to any contract entered into pursuant to this advertisement minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.                       

First proposals will be opened publicly in the offices of the DTA, at 2:00 PM May 22, 2013. Any proposals received after the time and date referred to will not be considered and will be returned to the Proposer unopened. Best and Final Offers (“BAFOs”) will be opened on June 19, 2013.  

The Duluth Transit Authority reserves the right to accept or reject any or all Proposals.

Dennis E. Jensen

General Manager

#

Request for Information

York Region Transit is hereby providing advance notice of its planned release of a Request for Information (RFI) in April 2013 and a subsequent Request for Proposal (RFP) document in June 2013 for its next Viva Bus Rapid Transit Operating and Maintenance contract, service commencing September 2015. 

York Region

• • York Region is located in the heart of the Greater Toronto Area ( GTA ) in southern Ontario, Canada.
• • It is comprised of nine municipalities covering 1,776 square kilometers (686 square miles), stretching from the City of Toronto in the south to Lake Simcoe and Holland Marsh in the north, and bounded by Peel Region in the west and Durham Region in the east.
• • The population of York Region has rapidly grown from 166,060 people in 1971 to an estimated population of 1,095,186 in 2012. Projected population is 1,5000,000 in 2031 with 801,000 jobs.

York Region Transit

• • On January 1, 2001, York Region assumed responsibility for the funding and operation of public conventional and specialized transit services throughout York Region.
• • Between 2001 and the end of 2012, the total YRT / Viva annual service hours increased from 353,000 hours to 1,120,000 hours, or by over three times.
• • During the same period, revenue boardings grew from 7.7 million to a forecasted 22.1 million, or over two and half times.
• • The YRT / Viva system consists of 123 routes, including five Viva Bus Rapid Transit routes.
• • The YRT / Viva fleet includes 335 conventional buses, 116 Viva buses, 27 mobility vehicles and a combination of 60 contracted accessible vans and sedans.
• • Viva bus rapid transit, the “Quick Start” phase, was launched in September 2005 operating in mixed traffic.
• • The current system operates along approximately 90 kilometers of roadway and will expand to other main Regional corridors by 2017.
• • Vivanext, the second phase of Viva, includes the construction of dedicated bus lanes. The first rapidway segment is scheduled to open in July 2013.
• • Viva 2013 annual service hours are estimated at 287,087 hours and 428,297 in 2017.

New Viva Facility

• • York Region will be opening a new Viva Operations and Maintenance Facility in Spring 2015.
• • The facility will be approximately 47,500 square meters or 511,600 square feet in size and will, at full build out, store up to 250 60’ articulated vehicles.

Procurement Process

YRT / Viva will release an RFI in early April 2013, seeking input from transit industry experts into its next Viva bus rapid transit contract which will be released in June 2013.

To obtain feedback from interested proponents, YRT / Viva will hold a number of meetings. Dates are tentative and subject to change.

RFI proponents meetings will be held on:

April 24, May 1, 8 and 15, 2013 at the York Region Transit office,

50 High Tech Road, 5th Floor,

Richmond Hill, Ontario, Canada

Proponents are not required to attend all meetings, but are encouraged to participate in as many as possible.

Procurement specific questions should be emailed to:

Allan Jenkins, CSCMP, CPPB,

Senior Purchasing Analyst,

Supplies and Services, York Region

allan.jenkins@york.ca