Marketing Proposal Coordinator

Position Type:

Position Title:
Marketing Proposal Coordinator, Philadelphia/New York PA/NY

Philadelphia/New York, PA/NY


Posting Date:

Closing Date:
Open Until Filled

Last Updated:


SYSTRA Consulting

Marketing Proposal Coordinator

Department: Marketing
Office: Philadelphia, PA & New York, NY

Position Description:

Responsible for the coordination, production, quality assurance, and other aspects of the proposal development process. Assists the Director of Marketing with internal and external company communications, and other corporate marketing efforts.

Duties & Responsibilities:

  • Works collaboratively with technical staff to develop and write effective proposal responses. 
  • Create and maintain standard proposal templates. 
  • Assist Marketing Director in developing and maintaining department standard operating procedures. 
  • Develop, monitor, and track proposal release and submittal timelines. 
  • Draft, proofread, and prepare final proposal drafts for executive review.  
  • Maintain staff resumes and update as necessary.
  • Assists in planning and coordinating trade shows and industry conferences. 

Minimum Requirements:

  • BA or BS in Business Administration or related field (equivalent work experience will be considered in lieu of bachelors).
  • Minimum of three (3) years’ experience in writing marketing proposals, preferably in an A/E/C or professional services firm. 
  • PC desktop publishing, word processing and database applications, including Microsoft Office, Adobe Photoshop and InDesign.


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